• All activities, events, and meetings (in-person and virtual) must be registered at reserve.rit.edu. Reservations for non-academic spaces are now OPEN. Reservations for academic and newly appointed academic spaces are now OPEN.
• Groups that fail to attendance track will lose privileges to host future in-person activities, events, and meetings for the remainder of the semester.
• Attendance tracking in CampusGroups will be REQUIRED for ALL in-person activities, events, practices, and meetings. There are various options that are in compliance with RIT’s physical distancing requirements and are similar for academic class check-ins. Groups that fail to attendance track will lose privileges to host future in-person activities, events, and meetings for the remainder of the semester.

• CampusGroups attendance tracking instructions can be found HERE.

• All hosts and attendees must be checked-in.

• Advanced RSVP’s and on-site check-in must be facilitated through CampusGroups so it is recommended that you register your activities, events, and meetings at least 7 days in advance, although it is recommended 4 weeks to ensure confirmation of requested services.

• The use of teleconferencing or video-conferencing is highly encouraged but not required for activities, events, and meetings.

• In-person activities, events, and meetings must require all attendees to abide by room occupancy numbers, adhere to social distancing guidelines, and wear face masks.

• Indoor in-person activities, events, and meetings are limited to 50 people or the occupancy number allowed for the space, including event hosts and attendees.

• Outdoor in-person activities, events, and meetings will be permitted based on the occupancy number allowed of that outdoor space.

• Face masks must be worn during in-person meetings and events and outdoor activities where physical distancing cannot be maintained.

All RIT Student Affairs student clubs and organizations are prohibited from nonessential travel for sponsored activities beyond a 30 mile radius.

• Only essential travel will be permitted and requires approval by the sponsoring department. Under limited conditions, student clubs and organizations may require transportation to engage in essential business of the organization within 30 miles of campus. If the organization needs to travel beyond the 30 mile radius, approval will be required from the sponsoring department.

• Off-campus activities, events, and meetings are REQUIRED to be registered at reserve.rit.edu. Note: off-campus events should not be held in student houses/apartments that do not meet the required space requirements for appropriate social distancing.

• Attendance tracking in CampusGroups will be REQUIRED.

• Off-campus events must abide by the same guidelines set forth for on-campus student organization events, in addition to any local and facility-specific regulations. If the university’s policy differs from the local/facility expectations, the more restrictive policy must be followed (Example: If an indoor venue allows for 100 guests, the participant count at the event still cannot exceed 50 people per RIT guidelines).

• While off-campus, RIT community members should always follow the CDC and New York/Rochester public health guidelines.

• Use of university vehicles (SG and PATS vans) will be permitted if approved by the sponsoring department.

• All passengers must wear face masks while traveling in the vehicles at all times.

• No more than 6 people per van. Two in front, two in center, and two in back with open space/seat between.

• The van must be cleaned after use and the cleaning procedure sheet must be completed and returned along with the van charter paperwork.

• Students should significantly limit or avoid the use of ridesharing, rental vehicles, or personal vehicles.

• Student organizations should continue to remain cognizant of accessibility needs related to their virtual events.

• Event hosts should ensure that everyone can participate in the event. If an in-person activity, event or meeting is happening, we strongly encourage organizations to offer a hybrid online option to remain inclusive of students that cannot attend in-person.

• For online events, this may mean requesting interpreting, captioning, and other services through the Department of Access Services.

• On the CampusGroups event registration form, we recommend allowing participants to to request an accommodation for events.

• Due to risks associated with food sharing and cross-contamination, no food may be served or provided at student organization-sponsored events and meetings unless the items are individual portions, pre-packaged, and purchased from a licensed caterer, restaurant, or food retailer.
• Food may only be consumed in areas listed in the RIT Safety Plan.
• No food is permitted in academic spaces.
• Attendees may bring their own food and beverages but are not permitted to share.
• If food consumption does take place during an event or meeting, it is recommended to increase physical distance beyond 6 feet when removing masks to eat.
• Self-serve buffet-style events are not permitted.
• Bake sales and food sales are not permitted until further notice.
• Outdoor grilling and BBQs are not permitted.

• No events with alcohol will be permitted on or off-campus due to its ability to impair judgment and suppress the immune system until further notice.

• Giveaways will be allowed in a limited capacity following additional guidance that is forthcoming.
• It is recommended that organizations limit the number of materials distributed at activities, events, and meetings.
• It is recommended that organizations provide digital handouts when possible (Example: QR codes to link to events and handouts and follow up emails to participants with documents attached).
• Avoid sharing of personal items (ie: pens, laptops, etc) that will require disinfecting.

• Social Sororities and Fraternities are required to follow these guidelines and the guidelines set forth by their governing councils. For specific guidelines regarding recruitment and council meetings. Please email:
  • College Panhellenic Council - Natasha Richards, president.cpc.rit@gmail.com
  • Multicultural Greek Council - Killiaun Blatche, mgcpresident@rit.edu
  • Interfraternity Council - Grant Franko, ifcpresident@rit.edu

Due to the nature of these organizations, there will be more specific guidelines set and in place to ensure the safety of all members and participants. The research on the spread of COVID-19 through particles and aerosols created while singing, shouting, exercising, and playing instruments is not fully understood. We recommend holding these events virtually. We will continue to work with RIT’s Performing Arts department to seek more information about these specific areas to determine if appropriate accommodations are possible in the future.

Participants must be masked and maintain distance at all times.

If you are unable to wear a mask (i.e. wind or brasss instruments, vocalists, the acivity must occur outside and participants must be 12 feet apart.

Performing arts activities that involve physical activity (i.e. dance) must occur outside whenever possible. Participants must be 12 feet apart and masked whether outdoors or indoors.

A Cappella Groups

• A Cappella groups are permitted to meet in-person.

• Masks must continue to be worn at all times in accordance with university guidelines. If you are unable to wear a mask the activity must occur outside and participants must be 12 feet apart.

• For the safety of participants, groups should make every effort to secure outdoor rehearsal spaces.

• Rehearsals are limited to room/venue capacities.

• Participants must maintain a distance of 12ft between members while rehearsing.
  -

Dance Groups

• These guidelines have been adapted based on recommendations by the Dance/USA Task Force on Dancer Health.
• Dance groups are permitted to meet in-person.
• Performing arts activities that involve physical activity must occur outside whenever possible.
• Masks must continue to be worn at all times in accordance with university guidelines. Participants must be 12 feet apart and masked whether outdoors or indoors.
• Activities that require direct or indirect contact are prohibited at all times. These activities include partnering, tactile cueing, direct floor work, touching the same equipment, or traveling across the floor.
• For the safety of participants, groups should make every effort to secure outdoor rehearsal spaces.
• Participants should maintain a distance of at least 12ft.
• Dancers should try to enter and leave practice/performance spaces with dance clothes under street clothes.
  -

Theater Groups

• Theater groups are permitted to meet in-person.
• Masks must continue to be worn at all times in accordance with university guidelines. If you are unable to wear a mask the activity must occur outside and participants must be 12 feet apart.
• Participants should maintain a distance of at least 12ft.
• Activities that require direct or indirect contact are prohibited at all times.-
• .-

Instrumental Groups

• Instrumental Groups are permitted to meet indoors and outdoors.
• Participants must be masked and maintain distance at all times.
• If you are unable to wear a mask (i.e. wind or brass instruments, vocalist), the activity must occur outside and participants must be 12 feet apart.

• Participants should maintain a distance of at least 12ft.

• Current RIT students, faculty, and staff are the primary attendees at student club and organization events. If there will be attendees from outside of the RIT community, they must be made aware of the RIT Visitor Policy and complete the Daily Health Screen. More information can be found HERE.
• Co-sponsored in-person events with external organizations are permitted but must follow event registration guidelines.
• For the safety of the guests and the RIT community, it is recommended that student organizations use virtual resources and online programs to accommodate external, non-RIT guests, speakers, etc.
• Contracts will be required if an organization is paying for the virtual services and/or the event is being recorded. Please note that student organizations should not record and/or distribute any virtual activity featuring an external guest without explicit written permission from that speaker/performer. The Photo/Video Release form can be found HERE.
• Student organizations are not permitted to sign contracts and must request one HERE.

• Student clubs and organizations are permitted to post flyers and event advertisements.
• All posted materials must be in accordance with the Center for Campus Life Posting Procedures, found HERE.
• Digital/online marketing and advertising platforms are available for use through the RIT Events calendar, CampusGroups, and digital signage through the Campus Center and Student Alumni Union. More information can be found HERE.
• Per RIT communication, Message Center will no longer be an option for advertising events. We strongly encourage utilizing the platforms and methods listed above.

• For questions regarding your Center for Campus Life allocated budget, please contact crcccl@rit.edu to schedule an appointment with your finance advisor.