Rules

Rules and Guidelines

For the sake of your own enjoyment and for the enjoyment of those around you, please adhere to the following rules and guidelines while you are at the Cosplay Snow Festival.

  • All attendees of the convention are to follow all local, state, and federal laws as well as the rules and regulations put forward by the Rochester Institute of Technology (RIT).
  • All attendees of the convention are expected to respect the authority of all staff and volunteers of the convention as well as both RIT’s campus security and uniformed officers. Staff also withholds the right to have the final say on any violation of convention rules/guidelines and can have a person ejected from the convention for any reason without refund.
  • Behavior that tries to disrupt the safe environment of the convention will not be tolerated and will be dealt with according to Snow Festival staff and Campus security. If this behavior threatens the personal safety of another individual, you will be ejected from the convention and charges may be filled.
  • Sexual fanservice of any kind is explicitly forbidden. This also includes attire that may otherwise be deemed inappropriate. In addition, all attendees must follow the Snow Festival Costume and Prop rules should they choose to cosplay in general.
  • Alcohol, cigarettes, and drugs are not allowed on convention grounds or RIT as a whole. RIT’s campus security will be notified of infractions.
  • Unauthorized solicitation is not allowed at the convention. This means no selling of goods, no signs, no panhandling, etc.
  • All attendees of the convention are held accountable for their actions and also in regards to their own personal safety.
  • Please strive to keep all aisles, halls and doorways clear of obstruction so that others may pass.
  • Rollerblades, skates, skateboards, scooters, "wheelies" and bicycles are prohibited while in the convention area.
  • Snow Festival staff are not liable for any missing belongings with exception to items being held in the Coat Check. Please keep a close eye on your possessions. If you should lose something please contact RIT public safety.
  • Function rooms have a limited amount of space and it may become necessary to wait in line prior to entry into some events or areas. Please do not line up more than 30 minutes before an event. Disabled individuals, staff, on-duty volunteers, and convention guests are not required to wait in line.
  • By attending the convention, all attendees also agree to the following: In valuable and good consideration of my engagement as a model (the Attendee), upon the terms herewith stated, I hereby give to Cosplay Snow Festival (the Photographer), its heirs, legal representatives and assigns, those for whom the Photographer is acting, and those acting with its authority and permission, my permission to license the content and to use the content in any media for any purpose (except pornographic or defamatory) which may include, among others, advertising, promotion, and marketing. I agree that the content may be combined with other images, text, graphics, film, audio, audio-visual works; and may be cropped, altered or modified. I acknowledge and agree that I have consented to publication.

If you have any questions, feel free to contact convention staff.

Harassment Policy

Cosplay Snow Festival is an all-inclusive, family friendly convention welcome to all con goers identifying as any gender, sexuality, race, religion, and political views. As such, there will be an intolerance for harassment of any form for any attendees, volunteers, panelists, staff and guests.

Harassment:

Harassment is any actions and or behavior which makes any persons at Cosplay Snow Festival feel unsafe, unwelcome, pressured, or threatened. Examples of this behavior at the convention is below, but not limited to:

  • Making any comments about a person’s appearance, sexual identity, race, religion, political party, disability, or anything disparaging a person’s identity
  • Discrimination or bullying of any kind
  • Persistence in actions after victim shows any sign of being uncomfortable
  • Taking photos of persons without permission
  • Stalking (following, watching, hovering, cyber-stalking) of any nature
  • Shouting unwarranted things at any persons in the vicinity
  • Any form of assault, including, but not limited to punching, kicking, hitting, slapping, or hurting another persons
  • Any form of sexual assault and violence, including, but not limited to whistling, catcalling, hovering, touching, groping, molesting or unwanted sexual contact of another persons
  • Violation of personal space without explicit permission

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Attendees are encouraged to wear cosplays to our event, and “cosplay is not consent” applies to any person in the event space. Cosplay is not consent includes, but is not limited to:

  • Taking photos or videos of a person in or out of cosplay BEFORE asking permission
  • Any sexual harassment of cosplayers in revealing or risque cosplays
  • Roleplaying in character without asking permission to other cosplayers or attendees
  • Inappropriate shouting or comments made to cosplayers about their character, or anyone in the event space

Consequences:

Any attendee, volunteer, guest, vendor or staff member caught violating these policies are subject to any of the following:

  • Verbal warning
  • Confiscation of badge and removal from the premises
  • Banning from any or all future RIT Cosplay Troupe events
  • Contact of public safety
  • Contact of law enforcement

Consequences are decided by our E-Board members as soon as the situation is scoped fully. In an emergency situation, one E-Board member may make an executive decision for the safety of the victim.

Reporting

If you find yourself in one of these situations or feel unsafe at any point during the convention, a list of contacts are below.

If you feel unsafe at the hands of another attendee, volunteer, panelist, guest or vendor:

  • Email ritcosplaytroupe@gmail.com
  • Facebook message RIT Cosplay Troupe
  • Our E-Board all have access to the page and email, and between 6 of us, your issue will be seen immediately and we will help you as soon as possible.
  • If possible, look for an E-Board member in your area, indicated by a white sash. If none are seen, please refer to the above contacts.

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If you are having issues with a staff member or volunteer and cannot find an E-Board member or other appropriate figure:

  • Locate a Blue Light Box on RIT campus (found within two minutes walking distance of any location, a map can be found here)
  • RIT Public Safety- (585) 475-2853
    • Emergency- (585) 475-3333
    • Grace Watson Hall (Building 25), first floor

Costume Rules

  • If you are cosplaying, your costume must be checked at registration to make sure it follows the rules. If it does not, you may be asked to change to follow the rules before you are given your badge.
  • You may also be stopped by volunteers or staff during the convention if your costume doesn’t follow the rules.
  • Dress appropriately - nudity or partial nudity is not allowed. This includes nylons or flesh colored body suits. Adequate covering is at the con staff’s discretion.
  • Shoes are required to be worn for sanitary purposes.
  • No sharp edges or points.
  • No free floating chains or trains.
  • Your costume must be reasonably sized and be able to fit comfortably through a doorway.
  • If you are wearing a full face mask, it can only be worn while within the convention areas.

Snow Festival staff reserves the right to determine if a costume is appropriate for the convention. We reserve the right to ask anyone to leave without refund. We understand all the work that goes into Cosplay and would like to have a safe environment for everyone to enjoy participating in.

Prop Rules

  • All props must be checked at registration to make sure they are following the rules. If they are not, then they may not be allowed into the convention. You can either store them somewhere away from the convention or have us check the item into our Coat Check.
  • There are no weapons allowed on Campus grounds and therefore none allowed at the convention. Also, replicas that are made out of any hard material (metal, wood, etc.) that can be used to injure another person are not allowed.
  • In addition to the previous rule, no guns of any likeness are allowed on campus, this is including, but not limited to: nerf guns, airsoft guns, etc.
  • No signs or solicitation is allowed (e.g. “Free Hugs” signs).
  • Props and bags are not allowed to be taken into the dance at the end of the night.
  • Props otherwise follow all the same rules as costumes (that may apply).