For the purpose of these guidelines, the term student is defined as all students attending RIT who have paid their Student Activities fees for the current semester. RIT students who have successfully appealed their Student Activities fees must be considered ineligible student. RIT faculty, staff and alumni will be considered non-student. Alumni members may participate in club events; however access to RIT services through club events may be limited.

1. Membership in recognized organizations, including classes of membership, may not be restricted on the basis of race, religion, political beliefs, gender, age, ability, or sexual orientation. Membership must be accessible to all students with a sincere interest in the group.

2. Active membership as defined above includes the following privileges and responsibilities: holding office, voting, authorizing and requesting funds, eligibility for awards, ability to represent the organization.

3. Student Government and Campus Life reserve the right to request the current membership list of any recognized group. This list must include all members' names. Membership lists will be held in confidence except for election purposes, official Student Government or Campus Life business and University requests. Lists are updated and required through the Tiger Suite but are not distributed openly. No information, in whole or part, will be released to any party external to RIT without the express written permission of the student group involved. Student Government maintains the right to publish the group's contact information and promotional paragraph as recorded in the group's Application for Club Recognition Packet.

4. All students at RIT are immediately eligible for club membership – while Club Constitutions can allow for a vote for change in leadership within a club, no student, faculty advisor, or club member can tell a student they are no longer allowed to participate in club activities. Clubs are open membership and only Campus Life staff or Student Government officials have the right to remove a student from a club provided there is a legitimate reason or cause for doing so. Club members cannot expel a student from their club.

1. All club officers must be currently enrolled RIT students in good academic standing (with both RIT and his/her academic department), may not currently be on a conduct sanction of disciplinary probation or higher and who has paid Student Activities Fees for the current semester. Officers also can ONLY be current full-time RIT students; not alumni/faculty/staff or non-RIT members. The Center for Campus Life will have access to student judicial records in the Office of Student Conduct for verification.

2. RIT Alumni may not hold officer positions or maintain voting privileges within the organizations. Alumni members may participate in club events; however access to RIT services through club events may be limited.

3. All club officers must be current, full-time RIT students – not alumni/faculty/staff or non-RIT members. Any club member in a current judicial process will be notified whether or not any sanctions or outcomes will affect their current standing and leadership within a club. Otherwise, any student being held accountable but not through a judicial process will meet with the Associate Director for Student Engagement through the Center for Campus Life to determine the standing of their position moving forward.

1. Every club at RIT must have an advisor that is either a current full time permanent faculty/staff that is well-informed (institutionally and within the individual club/organization) and involved in club activities and dealings.

2. Adjuncts and part-time staff or faculty cannot be advisors; although they can assist in the club as a co-advisor.

For more information, advisors are encouraged to visit the Advisors page.

RIT student clubs and organizations are open to visits by guests. All guests are welcome during normal club meetings and during open houses or fairs. Any guest that wishes to participate in these activities must do so under the invitation and guidance of a Student Member. The student who invites the guest must sponsor them for the entire duration of their visit and is responsible for their behavior. The Student Member is responsible for any damages that may occur as a result of a guest's participation and is also responsible for ensuring that any equipment is returned to the condition it was found in or better.

RIT student clubs and organizations are open to visits by guests. All guests are welcome during normal club meetings and during open houses or fairs. Any guest that wishes to participate in these activities must do so under the invitation and guidance of a Student Member. The student who invites the guest must sponsor them for the entire duration of their visit and is responsible for their behavior. The Student Member is responsible for any damages that may occur as a result of a guest's participation and is also responsible for ensuring that any equipment is returned to the condition it was found in or better.

RIT Student Organizations are designed, lead and funded by current, matriculated students. We welcome supporters in the community, both alumni and local persons of interest to the Club. The title of Community Supporters gives some additional privilege than Guests, who must be invited by and be the responsibility of a Student Member, as outlined in the Guest Policy. We welcome the contributions of Community Supporters who bring knowledge and/or skills that the club needs in its endeavor.

The role of a Community Supporter is to bring skills or knowledge that are beneficial to the club's efforts and to work with Student Members. Community Supporters cannot simply use the club as a place to practice the hobby/interest/etc.

(1) Becoming A Community Supporter: In order to become an official Community Supporter, the interested person must approach a member president of the Executive Board to begin the enrollment process. As required by RIT, Community Supporters must be able to show that they bring some skills or knowledge that is beneficial to the club, and not simply using the club as a place to practice the hobby/interest. If the Executive Board determines that an applicant satisfies this requirement, the applicant will be required to read and agree to the club's policies and procedures, and sign the Community Supporter Agreement to indicate that they will abide by the policies and procedures set forth by the club and the policies set forth by RIT. This verification and enrollment process will be required to be acknowledged annually. The serious involvement (i.e. beyond coming to meetings and hang outs) of any Community Supporter is at the discretion of the Executive Board, and with the review and approval of the Center for Campus Life at RIT.

(2) Getting Involved: If a Community Supporter wishes to become further involved in club activities (beyond attending meetings, seminars, etc.), they can do so only under the direction of a current Executive Board member. A Community Supporter should contact an Executive Board member for approval if they wish to further their involvement. If a Community Supporter wishes utilize club space to work on a project, equipment, etc. they must notify an Executive Board member and have their approval. There must also be a Student Member present as outlined in Section 4. A Community Supporter does not hold any decision making authority in any stage of a project, event, meeting, or other club activity. All decisions shall be made solely by the student and/or Executive Board members. Community Supporters do not have any voting privileges in the organization. All suggestions and aAdvice from Community Supporters are welcomed and appreciated, but they may not finalize decisions. Community Supporters who experience conflicts with a student member may bring this to the attention of the Executive Board.

(3) Monetary and Supply Contributions/Spending: Community Supporters may not purchase or provide their own supplies when working on a club project, equipment, or property. Any supply needs should be brought to the Executive Board, and funds can be appropriately distributed. If a Community Supporter wishes to make a donation, it is required to be processed through the Tiger Suite. If Community Supporters wish to donate small amounts of materials this may be done at the discretion of the Executive Board and will need to be catalogued through the Office of Development as a Club Donation. These materials or funds immediately become club property. All projects, equipment, property, etc. worked on for the club are the property of the club. Under no circumstances may Community Supporters spend club funds.

(4) Club Room/Space/Technology Access: Community Supports shall not be allowed to gain swipe access or access to the combination of club lockers, padlocks, email accounts, etc. Those who do not have card swipe access to the club room may not be in the room without a card swipe holding member. Those who do not have card swipe access to the room will not attempt to gain access to the room without a card swipe holding member present through the borrowing of IDs, etc.

(5) Semester Timeframe: Following the close of the last meeting of the semester, the Club will have completed all of its official business for the semester. At this time, all work on projects, equipment, property, events, etc. by those other than Student Members in good standing will come to an end. Community Supporters will be allowed access to the room outside the fall or spring semesters under the club's Guest policy only. The period that this applies to shall include winter break, intersession, and summer break.

(6) Equipment Storage: Community Supporters shall be permitted to bring their personal equipment to be used at events, meetings, etc. If a Community Supporter wishes to leave personal items in club storage, they accept the same risk as Student Members, in that the safety and security of equipment cannot be guaranteed. The Club and RIT is not responsible for lost, damaged, misplaced, or mishandled equipment left in storage. Equipment may also be moved to alternate storage locations without warning. Any personal property/ equipment may not remain in club storage without being used for more than one month, unless otherwise noted by an Executive Board member. A Community Supporter may store a small number of items in the club room; however space constraints mean priority will be given to Student Members, under the approval of the Executive Board. Community Members may be asked to remove property from storage at any time and for any reason.

(7) Dues and Additional Club Activities: There are no dues charged for Community Supporters, but donations are always appreciated to aid in the construction and maintenance of the club. Community Supporters are welcome to attend annual club events, but are required to pay a small fee to cover the cost of provided meals, etc.

(8) Club Open Houses: Club open houses, fairs, etc. are to be staffed with preference given to Student Members. When necessary, Community Supporters shall be allowed to be called upon to volunteer their assistance when appropriate.

(9) Guests of Community Supporters: Community Supporters may not invite Guests to the club room as they do not meet the requirements needed to be a Guest Sponsor as outlined in the Guest Policy.

(10) Removal: In the event that a Community Supporter does not adhere to the guidelines and policies set forth by the club and by RIT, their status as a Community Supporter may be revoked, as determined by the Executive Board. If issues arise, they will be addressed by the Executive Board in consultation with the Tiger Suite, and the violator given the opportunity to correct their behavior. If violations of policy continue, the status of Community Supporter can be revoked by the Executive Board. In such instances, the person may only be welcome under the club's Guest policy. If serious circumstances necessitate, a person may be asked not to return in accordance with University policy.

(11) Competition/Representation: Community Supporters and Guests are not allowed to represent and/or compete for RIT or their respective RIT Club in competitive games, tournaments, intercollegiate events, or other forms of competition. This policy includes the participation in athletic competition, as well as other forms of competition such as artistic, knowledge-based, engineering, business, or similar competitions in which RIT Club members compete against non-RIT students or the outside community.